Also, they may be required for disciplinary meetings with employees. An example of this is where local bylaws require it for certain types of organizations. In some instances, meeting minutes may be required for legal reasons. In the worst case, if meeting minutes are not written you may end up having to repeat the meeting. Without meeting minutes, you have no recourse if an action was not carried out. If a task is not performed then you can refer back to the meeting minutes and follow up on it. When meeting minutes are received it jogs memories about tasks that people need to do. Good meeting minutes tell people what was decided and what they need to achieve and by what date. If there are no minutes, then important tasks will be forgotten or not achieved by the due date.Ĭreating meeting minutes provides a written record of what was agreed at a meeting. They also may have different ideas about what was agreed. If you don’t take minutes, you will find that your colleagues have different recollections from the meeting than you. Writing minutes can take time, and may seem like an unimportant task compared with getting on with “real work”, but in fact not taking meeting minutes can be costly in terms of both time and resources. Good minutes are concise and to the point, but at the same time, they do not leave out critical information. Succinct minutes that capture the purpose of the meeting and its agreed outcomes are a record that can be referred back to and be used for follow up purposes later. Writing good meeting minutes can save time and money.
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